Community Update

Dear Bristol Court Homeowners,

The Board of Directors is issuing this Community Briefing to update you on critical items affecting our community, including new security measures, financial operations, and upcoming elections.

For full documents and ongoing updates, please visit our Association Website: Bristol Court Condominiums | COA in Phoenix, AZ

I. Critical Community Watch and Security

We are keenly aware of ongoing security concerns and incidents like loitering and package theft. While the HOA is not a security force, we are taking decisive action to enhance safety.

New Security Measure Authorized: Community Camera System

The Board has formally authorized the implementation of a new community-wide camera surveillance system for common areas to deter crime and aid law enforcement. We will provide detailed follow-up information regarding the timeline and placement once final contracts are secured.

HOA Partnership with Phoenix Police: Authority to Arrest (ATA) Program

Our HOA has an Authority to Arrest (ATA) Certificate on file with the City of Phoenix, which allows police to arrest trespassers on our common property without a Board member present.

How to Report Trespassing Effectively:

Do Not Engage: For your own safety, please do not confront the individual.

Call the Non-Emergency Police Line: Call (602) 262-6151. (Only call 911 for an active emergency.)

Provide the Critical Information: For the police to activate the ATA certificate, you must state:

"I am reporting Criminal Trespass on private property."

"The property has an Authority to Arrest (ATA) Certificate on file."

"The address associated with the certificate is 1850 W Frier Dr."

II. Property Management and Waste Integrity

Improper waste disposal is incurring overflow fees and affecting our property's appearance and health.

1. Managing Container Capacity and Cost Avoidance

We are receiving irregular overflow fees because containers are being improperly filled. To avoid a permanent $250+ per month increase for a third weekly pickup, please cooperate:

We have two dumpsters (North Central and South Central Parking Lots). If one is full, use the other.

Do not overfill or leave items outside the containers.

2. Maintaining the Shared Alleyway

Trash buildup in the shared alley comes from our residents, neighboring homeowners, and unauthorized individuals.

Our Responsibility: All trash must be sealed and placed inside the Bristol Court dumpsters. No items are to be left in the alley.

Bulk Disposal: For large items (furniture, etc.), residents must arrange disposal. Please contact [Insert Waste Management Company] to schedule a pickup.

Enforcement: A zero-tolerance policy with escalating fines for documented trash and bulk disposal violations will begin on November 1, 2025.

III. Financial Health and Operations

Assessment Amount:

The monthly assessment fee is $360.00.

Future Payment Policy Consideration: The Board is considering a policy to transition all assessment payments to an online portal to improve security and efficiency. You will be notified with specific instructions well in advance of any mandatory change.

Current Payment Options and Fees:

Payment Method	Fee Applied	Note
ACH (E-Check)	1% of the assessment amount	Fee shown on invoice.
Credit Card	2.99% of the assessment amount	Fee shown on invoice.
Personal Check	$0.00 (No Fee)	Still available to avoid all fees.

Important Note for Check Payments: Checks can be mailed to: Bristol Court HOA - PO Box 35576 - Phoenix, AZ 85069-5576. Please note that checks are only deposited two to three times per month and may not be cashed right away. Please plan your mailing accordingly.

Action Required:

Dues are due on the 1st of the month.

Late Fees: A 10% penalty is assessed on the 15th of each month on any outstanding balance.

Billing Inquiries: Please contact Sandy Manos / Manos Management at [email protected].

IV. Association Governance

Open Board Seat and Nominations: The Board currently has an open seat. If you are interested in serving the community or would like to make a nomination, please contact the HOA President directly: Frank Wagner, HOA President. Contact Frank at [email protected]

Election Timeline and Action (2025):

Election letters will be mailed out this week.

To be counted, all ballots and nominations must be received on or prior to the November Board Meeting.

Annual Meeting & Election: The Board Meeting where results will be counted is currently scheduled for November 17, 2025.

Please review the election package for candidacy requirements.

Thank you for your cooperation as we work together to maintain and improve our community.

Sincerely,

The Bristol Court HOA Board of Directors